BACKSTAGE PASS TO SUCCESS
TULSA, OK
AGENDA
SUNDAY, JANUARY 18
6:30PM – WELCOME RECEPTION FOR THE TRAVELING VEEPS
MONDAY, JANUARY 19
TUESDAY, JANUARY 20
WEDNESDAY, JANUARY 21 – DEPARTURES
VENUE INFORMATION
HARD ROCK HOTEL AND CASINO TULSA
777 W CHEROKEE ST, CATOOSA, OK, 74015
1(800) 760-6700
AIRPORT SHUTTLE AVAILABLE https://www.hardrockcasinotulsa.com/
WHERE TO GO
- SUNDAY NIGHT – REPLAY (2ND FLOOR)
- MORNING WELLNESS ACTIVITIES – WORKOUT ROOM NEAR BALLROOMS
- DAYTIME MEETINGS/MEALS – CHEROKEE BALLROOMS 3-5
- MONDAY NIGHT ACTIVITY – MULTIPURPOSE ROOM (EAST OF TRACK 5 BAR)
- TUESDAY AWARDS DINNER – MULTIPURPOSE ROOM (EAST OF TRACK 5 BAR)
THE FUN STUFF
GIVING BACK
CLOTHING/BLANKET DRIVE
Please bring in any coats, jackets, hats, or gloves that you would like to donate to John 3:16 Mission, a large charity serving the people of Tulsa.
There will be a donation box onsite.
BLANKET/HAT MAKING
Find supplies in our general session room to make blankets, hats, scarves, and anything else your creative heart can imagine! We invite you to do these activities while you listen to sessions as well as work on them through the duration of the event.
ALBUM COVER CHALLENGE
MONDAY NIGHT ENTERTAINMENT & TEAM BUILDING
ASSIGNED GROUPS WILL COMPETE TO FORM THEIR ROCK BANDS (NO SINGING/DANCING REQUIRED)
RULES AND INFORMATION WILL BE GIVEN ONSITE
A CHOSEN GROUP OF JUDGES WILL DECIDE OUR 1ST PLACE TEAM
ROCK ON!
MEET OUR SPONSORS
OUR SPONSORS MAKE THIS EVENT HAPPEN. PLEASE TAKE THE TIME TO LOOK AT EACH COMPANY WEBSITE. WE LOOK FORWARD TO WORKING WITH EACH OF THEM IN 2026.
SPONSOR TOOLKIT
SPONSOR AGENDA
Sunday, January 18th
All Sponsors are welcome to attend the Welcome Reception at Hard Rock Tulsa from 6-8pm
Monday, January 19th
8am – 4pm – Classes are open to Sponsor attendance but not required
5:15pm – 7:00pm – Join us for our Veep Cover Album Challenge and Dinner
Tuesday, January 20th
8am – 3pm – Vendor Table Setup (During this time, some vendors prefer to be setup to network during breaks/lunch)
8:30am – 9:15am – Platinum Sponsor Session
10:45am – 11:45am – Gold Sponsor Panel – Group 1
11:45am – 12:45pm – Lunch
12:45pm – 1:45pm – Gold Sponsor Panel – Group 2
3pm – 4:30pm – Vendor Fair
6:30pm – 10pm – Closing Awards Ceremony (Gold Sponsor and Above, tickets available for purchase)
ADVANCE SHIPPING
Inbound
All packages must be shipped prepaid
Clearly marked with key information —
Date of meeting or convention: Vehlo AMP CX 1/18-20/26
Your Company Name
Name of the Convention Service Manager servicing the group: Michele Krueger
Number of packages i.e. (1 of 3)
Packages should not be sent to arrive more than 2 business days prior to the event (1/15)
Boxes will all be delivered to area of group’s meeting
Outbound
Make sure the packages are labeled and sealed
Leave in the conference room for Taylin to schedule departure
Table Setup
6ft Tables, Chairs Provided
Electric Available Upon Request
We ask that each vendor bring no more than 2 retractable banners and table items.
Please do not bring large displays – Attendance count is approximately 150